Document Security & Secure Remote Training

Despite data breaches taking place almost daily, fewer than half of all businesses are offering data security or cybersecurity training to their staff. It is imperative for organizations to realize that training is crucial in ensuring that their employees do not become insider threats. Committing to employee Document security & secure remote training is essential if businesses do not want to suffer a data breach and ensure that the data within their systems are secure. 

According to a new report from cybersecurity organization Kaspersky, less than half of UK companies are providing cybersecurity instructions to their workforce or even indulging in some sort of employee training by providing secure remote training courses. The same report also reveals how almost two-thirds of IT security decision-makers are considering their businesses to be unconcerned when it comes to securing client information. According to the cybersecurity firm, 45% of companies reported a data breach in 2019, while 35% continue to experience data threat issues at least once a week.

Combined with the information that an average data breach now costs an organization close to $4 million, it is evident that training the workforce remotely is crucial in ensuring that staff does not unconsciously become malicious or unintentional data threats. It is seen that organizations are willing to take measures only when a data incident takes place. But it is crucial for them to flip that mindset and concentrate on preventing a data breach from occurring, to begin with. One of the essentials in ensuring that data remains safe is mandatory training and retraining. Employee education is critical in ensuring that client information such as confidential and sensitive documents are protected securely and hence can ward off expensive data attacks. Every business must do its part to ensure that this is accomplished, particularly given that the cost of a data attack is massive and could outweigh the cost of ongoing training and employee education.

And while organizations take the approach in preparing their employees for secure remote training, it is also essential for them to adopt a zero-trust mindset. According to the zero trust mentality, nothing within or outside the organization is safe. All entities and devices must be assumed as inherently unsafe. This can help organizations to look at data security and document security in a new light. The reason to consider the zero trust model is to ensure adequate data and document security today. Until recently, the standard approach to securing information was through essential defense perimeters that were used to help block and prevent external dangers. However, with the process of digital transformation and BYOD, security professionals are now forced to acknowledge that classic network defense perimeters are ineffective in securing data and protecting documents from misuse. 

With the rise of insider threats and privilege misuse, organizations have begun to realize that securing their physical network perimeter is no longer a foolproof protection strategy for enterprise data. Typical data loss prevention technologies can be a hollow idea. The notion that an organization is trusting everyone within the company can cause the company’s confidential information to be exfiltrated or compromised. Based on a study conducted by McKinsey, over 50% of data breaches involved employees between the years 2012 and 2019. This points out the fact that regardless of whether information leaves the company or not, it is in danger of a security breach. 

If your company stores documents in PDF format then one security technology worth focusing on is PDF digital rights management or PDF DRM.  Using this you can encrypt your confidential documents, control the access to your protected data, and regardless of where the data is being shared or stored, you can control what authorized users or employees do with it.

Some of its many features in securing PDF files include:

• Allowing or revoking privileges remotely
• Enforcing expiry dates
• Limiting the viewing and printing of documents
• Prohibiting editing, copying, and deleting content
• Preventing screenshots
• Tracking the access of the file
• Locking use to specific devices and locations
• Stopping sharing

The conventional demise of trusting your employees or banking on your office perimeter is mostly irrelevant today. Regardless of intent or design, the information will travel to un-trusted areas, especially those with zero trusts. This is why DRM for PDF files can be a compelling way of making sure your information is safe even in unfriendly environments.

Inside or outside of the office perimeter, the goal of data security is to secure confidential information. PDF DRM recognizes this and focuses on keeping safety close to the asset while ensuring its portability. Through its wide range of features, DRM encrypts your content regardless of shape or size, integrates active monitoring, stops unauthorized use and misuse, and so on, thus, becoming the only proactive, preventive data security solution available for complete document protection.

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